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EPIC cost allocation model

The EPIC cost allocation model was developed by EPIC in 2003 and is still used by a number of EPIC vendors to determines how much a subscription to licensed products/packages will cost.

Cost allocation is determined using the model below. Libraries can review or query their cost allocation by contacting the EPIC Manager.

In reviewing this model, the following principles were applied; that the pricing:

  • should be fair
  • should aim to be affordable for libraries in every sector
  • structure should be simple to understand 

EPIC Cost Allocation Model

Band Library type Criteria
A Charitable Trusts An organisation that is a Charitable Trust and obtains a significant proportion of their income from donations by members of the public. The organisation must have a library and clients should be individuals in need.
B Very Small Public Libraries Public Libraries with a population base less than 10,000
C Small Public Libraries Public Libraries with a population base between 10,000-30,000
C Small Special Libraries Not for profit Special Libraries with collection budget (for both print and electronic resources) less than $100,000
C Small Tertiary Libraries EFTS funded tertiary institutions with EFTS and total number of Academic Staff below 2000. Mostly Bible colleges, private training establishments and international colleges
D Small For Profit Special Libraries For Profit Special Libraries with collection budget (for both print and electronic resources) less than $100,000
E Medium Public Libraries Public Libraries with a population base between 30,000 - 50,000
E Medium Special Libraries Not for profit Special Libraries with collection budgets (for both print and electronic resources) between $100,000 - $500,000
E Medium Tertiary Libraries EFTS funded tertiary institutions with EFTS and total number of Academic Staff between 2000 - 5000 *
F Medium For Profit Special Libraries For profit Special Libraries with collection budgets (for both print and electronic resources) between $100,000 - $500,000
G Large Public Libraries Public Libraries with a population base between 50,000 - 100,000
G Large Special Libraries Not for profit Special Libraries with collection budgets (for both print and electronic resources) between $500,001 - $1,000,000
G Large Tertiary Libraries EFTS funded tertiary institutions with EFTS and total number of Academic Staff between 5,000 - 10,000
H Large For Profit Special Libraries For profit Special Libraries with collection budgets (for both print and electronic resources) between $500,001 - $1,000,000
I Very Large Public Libraries Public Libraries with a population base between 100,000 - 400,000
I Very Large Special Libraries Not for profit Special Libraries with collection budgets (for both print and electronic resources) greater than $1,000,000
I Very Large Tertiary Libraries EFTS funded tertiary institutions with EFTS and total number of Academic Staff above 10,000 *
J Very Large For Profit Special Libraries For Profit Special Libraries with collection budgets (for both print and electronic resources) greater than $1,000,000
K National Library of New Zealand National Library of New Zealand Te Puna Mātauranga o Aotearoa
L Super City Public Libraries 1 Public Libraries with a population base between 400,000 - 800,000
M Super City Public Libraries 2 Public Libraries with a population base over 800,000

* EFTS and Academic Staff FTE Numbers are based on the most up to date Ministry of Education Financial performance of public providers (TEIs).

** Population data is drawn from the most up to date PubSIG Public Library Statistics and, if information is unavailable, from the latest Census data on www.stats.govt.nz.

Page last updated: 28 January 2014.