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A purchasing consortium which enables access to quality databases in NZ libraries

EPIC sub-licence agreement renewals and invoice update

19 April 2018

This is a quick update on my progress in getting the 2018-2019 EPIC sub-licence agreements and invoices out to you.

Sub-licence agreements

I will be sending these out via email to the EPIC key contacts for your organisations over the next week.

Existing subscribers will be sent out a notice of renewal to the EPIC sub-licence agreement for signing. The initial sub-licence agreement was signed for the period 1 April 2017 – 31 March 2018. The notice of renewal will include an extension of the agreement for the period 1 April 2018 – 31 March 2019 and a revised schedule of products and NZ$ pricing for the new subscription period.

New subscribers will receive the EPIC sub-licence agreement for the period 1 April 2018 – 31 March 2019 for signing which also includes a schedule of products and NZ$ pricing for the subscription period.

All I will require from your end is for a representative from your organisation to countersign the agreement to keep for your records and return an electronic copy of the countersigned agreement via email to me.


Based on the payments made by EPIC to overseas suppliers, the foreign currency amounts that were quoted for 2018-2019 EPIC subscriptions will be invoiced to members in NZ$ against the following exchange rates:

  • USD - 0.72
  • AUD - 0.93
  • EUR - 0.59
  • GBP - 0.51

Thank you to those of you that have already sent through purchase order numbers for your invoices – I have these on file.

However, for those organisations that require confirmation of the NZ$ subscription total in order to raise a purchase order for your invoice, you will be able to access this information (once it is received via email) by referring to the total Annual Fee listed in Annex 1, Schedule 1 (Vendors and Products) of the sub-licence agreement notice of renewal.

Once your purchase order has been raised, please email it through directly to me as soon as you are able so that I can add it to your invoice and get it sent out to you as soon as possible.

If you have any questions about any of the above, please just let me know.

Paula Banks

EPIC Manager

ph: (04) 474 3058

(please do not respond directly to this email)