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A purchasing consortium which enables access to quality databases in NZ libraries

REMINDER: sub-licence renewals and purchase order numbers

30 April 2018

First of all, thanks to all the people who have already returned their signed EPIC sub-licence agreement renewals and have sent through purchase order numbers (if required) to attach to their EPIC invoices. You can now safely ignore the rest of this email!

This is a follow up to an EPIC Update that I sent out on 19 April:

Sub-licence agreements

EPIC sub-licence agreement notice of renewal letters were sent out (via email) to key contacts from all EPIC member organisations between April 20-24. If you were expecting a renewal letter and haven’t received one, please email me at paula.banks@dia.govt.nz and I will follow up.

As mentioned in the earlier EPIC update, all I require is for a representative from your organisation to countersign the agreement to keep for your records and return an electronic copy of the countersigned agreement via email to me.

Purchase order numbers (if required)

I am also doing a final follow up to those organisations that require the addition of a purchase order number on their invoice. If you haven’t already done so, please urgently let me know if your organisation does require the addition of a purchase order number and send it through to me via email as soon as you can.

I am aiming to send the consolidated EPIC member invoicing file through to our Accounts Receivable team by the end of this week. If I am not notified that a PO is required on your invoice by then, I will assume that it isn’t required and will send the invoice for processing without one.

If you have any questions about any of the above, please just let me know.

Paula Banks

EPIC Manager

ph: (04) 474 3058

(please do not respond directly to this email)